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Minutes
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Grafton Public
Library Board of Trustees In Person and Virtual
Meeting
Minutes of August 26,
2021
Present:
Michelle Dufort, MaryBeth
Culver, Lucia Corwin (by Zoom), Sue Allen (by Zoom), Jay Maciejowski,
David Whitall
Call to Order: 6:03 pm
Public Comment: none
Approve minutes of last meeting:
approved minutes from two last meetings
Treasurer’s
Report:
All financial reports are up to date and materials for
the state auditor for FY21 are nearly complete. The library’s financial
report for the Town Report will be done before the Nov. 19th
deadline. Sue Allen volunteered to draft the Narrative Report for the town.
Michelle will send her updated data. Michelle applied for received, and spent the Summer Performer Grant in a
co-sponsored program with the Grafton Summer School Program. The ARPA
grant was approved, so we will receive $2,000 in
October. We were awarded money from the Grafton
Fund to purchase an Owl Camera for hybrid meetings.
Librarian’s
Report:
Michelle’s work with the Grafton Elementary School
Summer Program was highly successful. The Page Turner’s Book Group is cancelled for August, but Michelle is preparing a book
list for September. Michelle is attending the opening of the Birchdale Camp as a representative from the Library and a
former member of the team that helped to organize the Turner Family
Interpretive Center. The celebration in on August 28th.
Old Business:
Buildings & Grounds – The door knob
has been repaired. The lights in the main rooms and the bathroom will be replaced, with proper permitting procedures followed.
In the future, proper permitting procedures will be included as part of the
bidding process. Jay will look under the front porch once the garden has
died down and he can get under it, in preparation for starting the porch
renovation bidding process. Mary
Beth suggested we combine the roof over the handicapped ramp with the porch
renovation, but Jay felt the two projects were too different in nature to be combined.
The Historical
Society’s Tractor Show is still scheduled to take
place Labor Day weekend. Michelle suggested a few simple edits to the
Building and Grounds use form for next year that will help with communication
and scheduling—such as inclusion of a form due date and determination of board
approval of any sales/solicitations during a non-library program. She will have
suggested edits available for review by next meeting.
Due to the spread of the Delta variance, it was decided to return to wearing masks in the Library.
As always, we will adjust according to CDC and local guidelines.
New Business:
Salaries will be discussed in
an executive meeting at the September 23rd Board meeting, instead of
at the August meeting, and the adoption of the FY22 budget was postponed until
the September board meeting.
Mary Beth asked that trustees complete and submit a
performance evaluation for the library director by September 20, before the
next board meeting. She will distribute the library director’s job description
and the evaluation forms.
It is time for the annual appeal letter to go
out. Mary Beth will submit a rough draft for approval by the September
meeting.
Adjournment: 7:02pm.
Next meeting will be on September 23rd
at 6:00 pm.