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Minutes
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Grafton Public
Library Board of Trustees Meeting
Monday, December 6, 2022 10:00am
Hybrid Format
Report from TIAA regarding management of the Library
Endowment:
·
Markets
have been fairly volatile this year and we’re seeing a not unexpected
correction
·
Inflation
& the Federal Reserve actions have been driving market changes
o
Prices
are starting to come down, but job growth is still up so it’s hard to predict
future actions
o
This
doesn’t really change the fundamental strategies
·
Our
endowment is managed with moderate risk to maximize long term gains, currently
taking advantage & buying stocks at lower prices, our current fiduciary
policy caps access at 4.5%, currently earning ~6.5 which covers the 4.5 plus a
bit of growth. Weathering the volatility
OK
·
They
manage a balanced account and follow closely and rebalance as necessary
·
We
could go to a greener portfolio if that is something the board is interested
in. Green portfolios are performing well
now. We would need an updated Investment
Policy Statement, but that can be done on-line.
TIAA has been managing green portfolios for years and they meet the bar,
it’s not just a green label
·
Tax
managed portfolios are geared toward retirement plans and doesn’t really impact
our portfolio management
·
They
will send information regarding accessing $8000 short term bond fund &
switching to a green portfolio
·
They
manage with minimal fees
Regular Board Meeting:
New Business:
·
Employee
Insurance – The board voted to maintain current coverage plan despite ~$2000
increase cost
·
The
board voted to increase Michelle’s hours by 4 hours per month to compensate for
cleaning that Angel had been doing.
·
Liz
Bankowski has donated $25,000 to the Library! This is due in part to Michelle’s management
of the library and cultivating the relationship. She suggested that we use the donation to
leverage larger donations through the annual drive. We can also use this as the matching portion
often required for various grants. It
will be maintained in the checking account for ease of access for project down
payments etc. A letter will be sent out
to supporters announcing the donation.
·
Trustees
up for reelection: Mary Beth, Lucia, and
Jay. We need to get a petition from the
town. If you do not plan to run for
reelection let Michelle know ASAP so we can recruit someone else. (PLEASE run for reelection – we have a strong
team and would like to maintain it through the capital campaign &
furnace/heat exchange project!)
·
Coffee
Station – We should reestablish one in Liz’s honor…
·
New
family joined the library. They have
young child which brings us to a large enough number to restart story hour!
Old Business:
·
Need
to schedule the painter
·
Kathleen
will check with her electrician to see if he’s a master electrician and if he’d
be interested in bidding on our projects.
·
Kim
Record indicated that our request for an increase in support is likely to be
approved.
·
Great
letter in the Grafton News reflecting the myriad of services the library
provides.
·
Michelle
will do thank yous for the Gingerbread house donors.
·
Michelle
will keep a paper copy of the Athenian in the library
·
Mary
Beth will do the narrative for the Town Meeting. Michelle will send her last year’s to update.
Next Meeting: Monday,
January 23rd, 10:00