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Minutes
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Grafton Public Library Trustees Meeting Minutes
February 18, 2016, 6:30 pm
Attending: Bob
Donald, Andrea Dunmire, Lucia Corwin, Deborah Toomey, librarian Michelle Dufort.
Public Comment: No public in attendance
Bob Donald brought the meeting to order at 6:35 p.m. The
minutes from January 21, 2016 were approved.
Librarian’s Report
In regards to the Library’s safety policy, it is a
repetition of the Vermont OSHA Standards for public buildings. While this
information is certainly important and should remain part of the policy, it is
felt that a more concrete policy needs to be spelled out for volunteers on what
to do in case they feel unsafe, who to call with appropriate numbers, and so
on. The current policy is not yet available in an electronic format and Michelle
will forward it to Board members once it has been retyped. VOSHA standards will
be rechecked to ensure our document complies with the Dept. of Labor’s current
policies. Michelle printed out policies listed for another library that were on
the internet to possibly use as a guide when promulgating our Library policy.
Suzanne Welch/Bill Watson have donated a Keurig coffee maker
to the library for use of staff, patrons and volunteers. Many thanks for such a
thoughtful gift! Placement of the coffee maker was discussed and it was decided
that a table currently on hand will be used to hold it, and it will be placed
in front of the magazine/adult fiction room fireplace. The Library is not
allowed to use the fireplace by the insurance, so it will be an ideal spot. The
secretary will write a note of thanks to Suzanne and Bill.
Automation should be completed by May. As soon as the adult
fiction is completed, Michelle plans to make the online catalog available on
the Library’s website. It will not take long to complete the catalog by adding
the juvenile materials.
Treasurer’s Report
Due to the downturn in the markets in recent months, the
endowment is down since last month. Barbara
Friedman, our TIAA-CREF endowment fund manager contacted Bob to schedule her annual
visit and report to the Board. The Board will meet with her on May 19th
at 6:00 p.m.
The annual appeal was a success, with slightly more money
brought in than the Board had budgeted. The remainder of the budget looks good
since the mild winter and lower fuel prices have made projected costs
considerably lower.
Building and Grounds
The entrance door continues to stick on the flag flooring.
Michelle will see if Charlie Carta would be willing to shave off some of the
base of the door. If he does not feel comfortable doing this, David Whittall is
willing to do it.
Since Lucia was unable to attend the previous Board meeting,
Michelle contacted the painter who assured her that he would be ready to start
come spring. No start date was provided since it is weather dependent.
Melvin Rice did a fine job taking down the pine and maple
trees on the Library lawn. The stumps are barely visible the crew did a good
job cleaning up debris. Payment has been made.
As per the Board’s request, John Turner did make several
suggestions regarding the needed new circulation area. Michelle is thinking
about his suggestions and when she’s decided what would work and has compiled a
list of her wants and concerns, she will covey her decisions to John. He has
indicated a willingness to draw up his ideas so that the Board can request bids
for the work from local contractors. Costs and funding for the work and whether
it would be more cost effective to purchase a ready-made circulation desk from
a library furniture company or to have one specially made were discussed.
Other Business
The April 4th free concert highlighting the four
seasons in music was discussed. Bob suggested that the concert be held at the
Grafton Inn since it will be closing April 1 and they would possibly have space
available. Michelle will contact Joanna Genova regarding the proposed change of
venue.
The meeting was adjourned at 7:20 p.m.
Respectfully submitted,
Deborah Toomey
Secretary