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Minutes
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Grafton Public Library Board of Trustees
Meeting Minutes
January 31, 2019
Attending: Bob Donald, Lucia Corwin, Andrea Dunmire,
Deborah Toomey, David Whittall, and librarian Michelle Dufort.
Bob called the meeting to order at
7:07 PM
The minutes of the October 25, 2018 meeting were approved.
Librarian’s Report
On March 6 the Library will host a program on Global Warming
led by Laurel Green. It will last approximately 2 hours with videos and
discussion. All are welcome. A program hosted by the Library and sponsored by
AARP Vermont will be held February 27th on computer fraud and how to protect
oneself.
Michelle has completed and submitted the annual public
library report to the Vermont Department of Libraries.
Michelle reported that the book sale room is very full and
the increased cost of $3 for a hardbound and $2 for a paperback have not
diminished sales. While the monies have increased, it will not be sufficient to
replace the funds the Library raised though the annual book sale. However,
grave concern was expressed about the 2019 book sale. The librarian’s health
issues and the aging of the Board and volunteers to assist in sorting, moving
outside, and replacing the books (up and down the flight of stairs), and setting
up for the sale, was discussed. The removal of the unsold and hence unwanted
books will be a problem since the current volunteer has informed the librarian
that he will NOT be able to perform this function in 2019. In addition, the
Rockingham Recycling will no longer accept them and Springfield Recycling took
them as a special favor in 2018. We will be unable to dispose of the excess
books that will not fit in our book sale room. Michelle stressed how she worked
very hard last year to obtain younger volunteers. While many agreed to assist, very
few responded. The Board voted unanimously to suspend the book sale pending
approval and input from the newly elected trustees. This decision, when
completed must be announced in the Grafton News and broadcast widely.
If the annual book sale is suspended and the increased fees
are insufficient to make up the difference, what should be done as a fundraiser
to augment the Library’s budget? Two new ideas were to host a Valentine’s Day
party for the community, but this would need a year’s lead time due to Town
Meeting and new Board members. The other idea was to have Grafton businesses
participate in book themed Christmas tree decoration to coincide with the Christmas
in Grafton festival. One previously suggested fundraiser was to have families
create gingerbread houses and display them in the Library. These will need
further discussion with the new Board.
If the new Board agrees with suspending the book sale,
Michelle will need to be very selective regarding submissions to the book sale
room. The shelves there are already tightly packed.
Treasurer’s Report
Bob submitted the budget report which is attached. He also
provided the Board with the amount of funds provided yearly from 2012 to 2018
from the main endowment fund and the Jerry Stevens Fund according to the
spending rule of taking no more than 4.5% of the funds. Bob will notify TIAA
that he will no longer be a Board member after Town Meeting.
The bond fund has $15,000 remaining for building needs and
emergencies.
Building and
Grounds
The bottom step on the cellar stairs broke during the
removal of the water heater because it was partially rotted. The Board approved
its replacement.
The interior of the Library needs painting and possible
carpet replacement. It should be discussed at a future Board meeting as to
whether the bond fund should be used for this purpose or saved for emergencies.
New Business
Three people are running for the Library Board and will be
voted on at Town Meeting. David Whittall is currently serving on the Board and
two new prospective members, Mary Beth Culver and Patrick Spurlock, are running
for Andrea Dunmire’s and Bob Donald’s seats respectively. Town Meeting is held
on the first Tuesday of March (3/5/19), Michelle suggested that the Board forgo
the February 28th meeting and host a meeting of the new Board on
Thursday, March 7, 2019. The Board agreed. Bob Donald will telephone Mr.
Spurlock to talk about the duties of Treasurer, and Deborah Toomey will contact
Mary Beth Culver to discuss the duties of Secretary prior to Town Meeting.
Bob Donald and Andrea Dunmire’s service as members of the
Board were lauded and the Board thanked them for their service.
The meeting adjourned at 7:50 PM
Respectfully submitted,
Deborah Toomey, Secretary