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Grafton Public Library Trustees Meeting Minutes
July 26, 2018
Attending: Bob Donald, Deborah Toomey, David Whittall, and librarian, Michelle Dufort
Bob called the meeting to order at 7:02 pm.
The minutes of May 24th were read and could not be approved since there wasn’t a quorum of Board members who had attended the meeting.
While there were no public in attendance, Michelle read a letter the Library had received from Olive Baldwin offering to volunteer when she comes to visit her grandparents. She hopes to become a librarian.
Gus Plummer replaced 2 ballasts for the lights in the main reading room. The Board discussed the eventual need to replace the recessed lights since they are unable to accommodate LED lights. The cost was $200.
Thirteen students enrolled in summer school visited the Library and checked out 11 books. Michelle clearly explained both verbally and send home written information regarding returning the books. She will visit the children at the school and do two 45-minute programs for them.
Michele will once again have a Library booth at the community picnic but will not do a craft with the kids this year. She has found that there are too many other activities that distract the children making the response not as positive as she would like. She will need assistance with setting up the booth. David volunteered.
August 1 is the Windham Foundation Board Meeting and Michelle and Deborah will attend to represent the Library.
The Library’s operations are within the budget for the year with some surplus left. Expenses and surpluses were reviewed.
Bob thanked Michelle for her assistance on the proposed new budget for 2019-2019. It was decided that the whole board needed to be present to review the budget, so it will be on the agenda for August.
Building and Grounds
No word has yet been received regarding the new circulation desk being fabricated by Vermont Correctional Industries. Initially Michael LaCoss indicated that it would take 6 to 8 weeks, but we’ve reached 8 weeks. Ordinarily we would contact them, but David will be away next week and Charlie Carta is unable to lift anything heavy, so no news for another week or so is not bad news. The Board discussed the difficulty of moving the heavy oak desk currently used by Michelle to the second floor. This desk is extremely heavy and unwieldy. Furthermore, with the books for the September book sale distributed all over the second floor, there is no place to put it. It was suggested that the desk be offered to the Windham Antique Center in Bellows Falls. The Board voted on it and it passed. Deborah will contact the antique dealer regarding its sale.
There are many books still to be sorted in preparation for the book sale. Michelle is unable to handle the boxes and needs assistance. If any Board member has some free time, please lend a hand. Sandra Readler has been working away but many more books remain.
Michelle has purchased an office chair from Staples in Keene that Lucia reported on last Board meeting. It has adjustable arms, the seat easily moves up and down, and has good lumbar support. Even better, it was on sale at $80 off and cost $139 plus $15 to assemble. Michelle has saved one of the better of the two old chairs in case the new chair is too narrow for some volunteers.
The upcoming book sale was discussed and Bob let the Board know that he will be gone for Labor Day weekend but will be available on Friday to help set up tables. He will also provide the cash needed for the change box. Deborah will secure the funds at the end of the sale and return them to Bob for deposit on Tuesday, September 4th. The tasks were reviewed, and a copy is attached with the minutes.
The next meeting of the Board will be Thursday, August 23rd at 7 p.m.
The meeting adjoined at 8:00 p.m.
Deborah Toomey, Secretary