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Minutes
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Grafton Public Library Trustees Meeting Minutes
March 16, 2017 6:00PM
Attending:
Bob Donald, Lucia Corwin, Andrea Dunmire, Deborah Toomey, David Whittall
and librarian Michelle Dufort
Bob Donald called the meeting to order at 6:05
pm.
Public comment:
No public in attendance.
The minutes of the February 16, 2017 meeting
were read and approved.
Librarian’s
Report
The Library received a bill for Worker’s
Compensation, something that had never been paid directly by the Library
previously, so money was not allocated for it in the Library’s budget. The
League of Cities and Towns, who had apparently covered the costs in the past,
knew for a year that the Library would need to cover this cost and never
informed the Library or the Board. Michelle has spent at least five hours
resolving issues with payroll and workman’s compensation.
Michelle reported last month on the Turner Hill
Historic Site project of which she represents the Library and meets monthly at
the Library. The information kiosk for the Site will be in the law office
building behind the Barrett House.
The history books require original cataloging
which take at least 20 to 30 minutes for each book. Once these are all catalogued and entered
into the system, data entry for automation will be complete.
Interlibrary loans are books borrowed from
other libraries for Library borrowers. The lending library pays to ship the
book to us, but we pay to mail the book upon return. The Library receives a
small grant from the Department of Libraries to cover our mailing costs. Bob
suggests that ILL be one of the services discussed in the fundraising letter
this year.
The summer reading program, “Build a Better
World,” will start in April this year to encourage children to continue to read
through the summer. Angel Squires-Restino will run the programs with help from
Michelle, as needed.
Treasurer’s
Report
Barbara Friedman of TIAA-CREF has asked that
her annual review of the Library’s endowment funds take place in April this
year since she has a conflict in May. The Board approved the earlier date.
The budget is on target. Funds will need to be
transferred from the endowment this week.
Building
and Grounds
The Library is currently experiencing issues
with three doors. The handle of the main entrance door sticks in the down
position and the door will not close properly. Stan Mack looked at it and will
repair and replace the handle and lock with a sturdier one similar to the one
on the French door. He will key the lock to the current configuration. The
storm door’s door knob keeps sticking. It was replaced 2 years ago and need to
be replaced with a sturdier knob. Stan Mack will be asked to repair this as
well. Bob Donald will remove the
exterior door on the front of the Library once the snow has melted
sufficiently.
Strategic
Planning
Lucia reviewed a few of the documents in the
packets she had provided to Board members concerning strategic planning
garnered from the class she and Deborah attended. The Board will read the GPL
Strategic Plan and the Cornwell Strategic plan as well as the other materials
she provided. We will discuss when to have the special Board meeting (June has
been suggested) regarding the planning process and what should be included in
the packets provided to individuals invited to participate in the planning
process.
The next Board meeting will be on Thursday,
April 20, 2017 at 6 pm.
The meeting adjoined at 7:15 pm.
Respectfully submitted,
Deborah Toomey, Secretary