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Grafton Public Library Trustees Meeting Minutes

March 19, 2015


Attending:  Bob Donald, Andrea Dunmire, Lucia Corwin, Christopher Schemm, Deborah Toomey and Michelle Dufort

Bob Donald brought the meeting to order at 6:35 p.m. and welcomed our newest board member, Andrea Dunmire.

Public comment on the upcoming To Kill a Mockingbird program from Bob Bason was shared. He said, “Great program. I wish I were there (in Grafton) to participate.”

The minutes from the February meeting were approved.

Librarian’s Report

In addition to the above mentioned program, another program co-sponsored by Grafton Cares presented by the Brattleboro Hospice will be “Support for People Experiencing Loss” on two separate dates, Wednesday April 8th at 10:30 a.m. and Wednesday April 15th.

Summer Encore Theatre is slated for a July 24 performance at library: Every Hero has a Story. Because of the theme, Michelle will contact the Fast Squad regarding home town hero attendance.  The library will again have a booth at the Town Party, tentatively scheduled for July 25.  Plans are underway to schedule children’s performers (Spring Peepers) for the Party as well as offering pop-up library and crafts.

Building and Grounds

Volunteers did not work out for the gardening needed at the library and Michelle suggested requesting Kate Anderson who works on the gardens for the Windham Foundation to ask for her help, particularly spring and fall with the heavy work. Bob indicated that he would talk with her.  The library would pay for the mulch and Kate’s time.

Contact has been made regarding getting the dips in the library lawn filled in. The individual will be contacted again and it would be ideal if this could be completed and seeded prior to the Memorial Day activities that take place on the lawn.

The Windham Foundation graciously provides plants for the library gardens and urns. They have also mowed the lawn. Bob will check to see if they will provide this again this year.

The Brattleboro Reformer mailbox has been damaged due to snowplowing this year. Deborah will contact the Reformer to get a replacement.

A structural engineer needs to be contacted regarding the floor in the reading room and Bob will follow up. The library will need a new circulation desk once automation is complete. The current desk will be too crowded with the scanner and computer that will be needed. There is little space as it is. Lucia suggested that we ask a local architect about floor plans and how to plan the reading room and circulation area.

Automation Project Update

Work has now been completed through ‘L’ and Angel is entering this as fast as she gets them. Michelle anticipates that after another month with the children’s materials, they will begin scanning.

Treasurer’s Report

The library is within budget so far. Funds have yet to be withdrawn from the Jerald L. Stevens Memorial Fund. The town bills the library quarterly for the items covered under the Stevens Fund and the funds will be transferred for this purpose when needed.

Information on the Grafton Library combined accounts with TIAA CREF were distributed at the meeting. Barbara Friedman, the manager at TIAA CREF will meet with the Board in September to review the funds and the investments. The stock market has been strong and the investments have done well.

Strategic Plan

A strategic plan will not be started until automation is completed. The structural issues of the building can be included in the plan. A survey of the Grafton community can be done on what expectations are for the library prior to any renovations.

Personnel Policy

The Policy needed to be updated to reflect the health insurance that we now offer. A new paragraph was added and approved:

                Health Insurance

                The Library Director is eligible to participate in the Medical Insurance plan offered

to Town of Grafton employees. The employee is responsible for paying 15% of

premiums, the Library the remaining 85%. The employee portion of the premium

is deducted from gross pay as part of the bi-weekly payroll processing.


Other Business

The Library has received a request from the Grafton Historical Society to review old files and information. The board agreed and will be pleased to be present when this happens. All Board members thought that we needed more information about the history of the Library building and would be interested in participating with them.


Respectfully Submitted,


Deborah Toomey, Secretary