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Grafton Public Library Trustees
Special Meeting Minutes
September 26, 2015, 9:00 a.m.
Attending: Bob Donald, Andrea Dunmire, Deborah Toomey, librarian Michelle Dufort
Bob Donald brought the meeting to order at 9:06 a.m.
The minutes from September 17th’s meeting were not approved since there was not a quorum of attendees at that meeting present.
Building and Grounds
Bob noted that Ivor Stevens had not been to the library yet to fill the dips in the Library’s lawn. At the meeting on the 17th, Lucia Corwin indicated that Ivor has been telephoned about starting this needed work. Michelle reported that there is a lot of surplus fill at the new town garage. Perhaps if Ivor is either not interested or is too busy to handle filling the holes, the town would be willing to fill the holes, or Ivor could use the free town fill, saving the library money. This is especially needed since the proposed Library budget for next year has a deficit of $1,486. Andrea Dunmire indicated that she would call Ivor to learn his thoughts. If he is still interested, the Board felt that even though no contract had been signed, we had a verbal agreement with him on the work, and he should proceed.
The Board has received three proposals regarding the damaged maple and pine trees on the Library lawn. However, Michelle reported that the Town of Grafton has a budget line item for tree removal. If the maple actually falls on Kidder Hill Rd., the Town will have to remove it. They may be willing to remove it before it becomes an issue for them. They could also be asked about the pine tree. Pat Mack of the Grafton Improvement Association indicated that they could be approached as well regarding the trees. One of their primary missions is to care for Grafton’s parks, and certainly the Library lawn is used for town events such as the Holiday tree and the Memorial Day celebration and can be considered one of Grafton’s parks.
The Board moved (Deborah) and seconded (Andrea) that the Library Board approach tree removal by taking action in the following order:
<![if !supportLists]>1. <![endif]>Ask the Select Board to handle tree removal. Bob will contact Rachael to get this item on the agenda for the next board meeting of October 5. If the Select Board is unable to do tree removal,
<![if !supportLists]>2. <![endif]>Approach the Grafton Improvement Association after Pat Mack returns from vacation October 19th. If the GIA is unable to assist,
<![if !supportLists]>3. <![endif]>Then, and only then, accept Melvin Rice’s proposal.
Michelle stressed how important it is that a Board member attend the upcoming Library book discussion of “Daisy Turner’s Kin” which will be held at the Library this Wednesday, September 30th. If registration for the discussion holds, it will be a very well attended event and a Board member should attend and thank people for their participation. Michelle reiterated that there was no need to have read the book, but to be there at the beginning of the discussion to show the Board’s support of Library programs. Deborah expressed regret that she could not attend since she will be out of the country. Andrea will be out of state and unable to attend, and Bob cannot attend due to a previous commitment. Michelle indicated that Lucia Corwin said she would try to make it, and the Board hoped that Christopher and his wife would be able to attend as well.
The Library’s flower beds and gardens need attention in preparation for fall. Bob moved and Andrea seconded that Michelle ask Josh Brown to perform this necessary task.
The next meeting of the Board will be held on Thursday, October 15th at 6:30 p.m.
The meeting was adjourned at 9:30 a.m.