|
Grafton Public Library Phased
Reopening/COVID-19 and Exposure Control Plan Home - Hours - Contact Us |
Library
Name |
Grafton
Public Library |
Director |
Michelle
Dufort |
Contact
Email Address |
librarian@graftonpubliclibrary.org
|
Sections
1. Introduction
2. Responsibilities
3. Exposure Determination
4. Hazard Reduction
5. Mandatory Requirements
6. Employee Training
7. Phased Reopening Details
1. INTRODUCTION
Purpose: The purpose of this policy is three-fold:
A.
To
continue to protect the health and safety of our library workers and by
extension their families.
B.
To
implement the Mandatory Health and Safety
Requirements for all Business, Nonprofits & Governmental Operations as
required by the Vermont Department of Health, Centers for Disease Control and
Prevention (CDC) Guidelines, Vermont Occupational Safety and Health
Administration (VOSHA) and the Vermont Agency for Commerce and Community
Development (ACCD). Using the measures provided by these agencies, our library
will strive to protect the health of our employees. This program will document
the measures we use to comply with the provided guidelines.
C. To explain the phased reopening steps the library plans to take.
Definitions: COVID-19 - COVID-19 is a respiratory disease spread from person to person. SARS-CoV-2 is the virus that causes COVID-19.
2. RESPONSIBILITIES
Health Officer (Mandatory): All libraries must have a designated Health Officer
for all shifts.
Name of Health Officer(s) |
Shift(s) |
Michelle
Dufort |
All
library shifts. |
Person
to Be Named |
Fill-in
when library director is on vacation or not able to work. |
|
|
Administrative
Person (Mandatory): This may be the Health Officer. This person will be responsible for the administration of the
following plan.
·
Assess the
hazards in the library (see Hierarchy of Controls in this document)
·
Administer
and update this program as necessary
·
Regularly review
guidance from Agency of Commerce and Community Development
(ACCD) and check for updates
·
Review the
effectiveness of this program
·
Participate
in any investigation of employee complaints or failure to comply with library
rules
·
Provide
effective training on COVID-19 and the preventive measures the library has
taken and that the employee must follow
·
Ensure that
all employees follow the protective measures outlined in this program
·
Enforce
compliance with this program using the existing disciplinary structure of
library
·
Ensure
training for COVID-19 protections has been completed and documented in
accordance with the ACCD guidance
Administrative Person |
Michelle Dufort |
Employees:
3. EXPOSURE DETERMINATION
General Information: This information is provided by the Mandatory Health and Safety Requirements for all Business, Nonprofits & Government Operations, the Vermont Dept of Health, CDC Guidelines and VOSHA:
a) High Risk: Workers in some sectors have a high risk of
occupational exposure to COVID-19, including in:
·
Healthcare and
Laboratories, emergency response, mortuary services and other death care,
airline operations, border protection and passenger screening, and critical
retail operations (e.g., grocery stores, pharmacies).
b) Medium Risk: Workers that are in a medium exposure
risk are jobs that require frequent (i.e. more than a few minutes) and/or close
(i.e., within 6 feet) contact with people who may be infected with SARS-CoV-2,
but who are not known or suspected COVID-19 patients. Examples include:
·
Critical retail
workers (such as those in pharmacies and grocery stores), transit workers,
(such as bus drivers, subway operators, and taxi drivers), and workers in other
transportation operations.
c) Low Risk: Workers that are in a low exposure risk are
jobs that do not require contact with people known to be or suspected of being
infected with SARS-CoV-2, nor frequent close contact with (within 6 feet) of
the general public:
·
Workers in this
category have minimal occupational contact with the public and other coworkers.
Department of Libraries Note: In the context of library work, examples for the three different levels could include:
·
High risk: helping
a patron on the computer while being in relatively close contact;
·
Medium Risk:
conducting quick transactions at the front desk; and
·
Low risk: being
in the back doing cataloging with no patron interaction or providing
contact-free curbside service.
Assessment: The first step the library has taken is to conduct a hazard assessment to determine our risk level and exposure potential. The following was determined.
Exposure Risk Level |
Positions |
High |
All one-on-one assistance, including computer
or copier machine help. |
Medium |
Transactions at the front desk including book
check out, transactions from book sale room, reference questions. |
Low |
Shelving of books, curbside service and processing
of books—any tasks performed without patron interaction. |
4.
HAZARD REDUCTION
As with all hazards, it is this library’s goal to
eliminate the hazard if possible. Using the Hierarchy of Controls and the VOSHA
Mandatory Health and Safety Requirements for all Business it is our goal to
minimize the hazard.
Elimination/Substitution: We have reviewed our tasks - the following practices have been evaluated:
a) Working Remotely - The State of Vermont Agency of
Commerce and Community Development is requiring all business, non-profit and
government operations work remotely whenever possible
b) Meetings and trainings conducted via internet
c) Client-patient services done via internet
d) Other
The practices that this library has eliminated and replaced with alternative methods are:
Practices Eliminated or Replaced |
Library assistant continues to work remotely on
tasks using a library laptop. Library board meetings conducted via internet. Inside library programming conducted via
internet and email. Toys in children’s room have been removed. Coffee station in adult reading room has been
removed. One person at a time works at the circulation
desk. One person at a time works in any single room. No hands on assistance at the public computer
or copier. Assistance may occur remotely. |
Engineering Controls: We have reviewed our tasks - the following suggested controls have been evaluated:
a) Physical barriers to prevent spread – i.e. workstation
barrier such as sneeze guards
b) Isolation of tasks
c) Employee to employee contact reduced by spreading out
workstations
d) Ventilation patterns and air change rates
e) Other
Engineering Controls Implemented |
Sneeze guards installed at circulation desk. Library door is left open when weather
appropriate. Fan is used to move air from circulation desk. See other items listed above in practices
eliminated or replaced. Limited staff allowed in single room. |
Administrative Controls: We have reviewed our tasks - the following Administrative Controls have been evaluated:
a) Training
b) Behavior Modification - Social distancing of 6 feet
apart
a. Personal Cleanliness: Hand washing
b. Require employees to wipe down their area after use
c) Work Surface Cleanliness
a. Wipe down surfaces such as door push bars, book drop
handles, chairs, and other areas that patrons or workers frequently touch
d) Employee self-monitoring - stay home if feeling ill
e) Temperature testing
f) Reducing the number of people riding in a vehicle to 3
g) Staggered work shifts and break times to reduce
employee and public contact
h) Limit staff travel between multiple sites
i) Implement a safe process to receive supplies and
deliveries.
Administrative Controls Implemented |
VOSHA training required for any staff or
volunteer working in the library or remotely. VOSHA training required for all library board
members. During the hours the library is open to the public
by appointment, all high touch surfaces are cleaned after each patron exits
the building. The restroom is wiped down after each use by
staff or patron. Deliveries are to be left on the porch. Necessary contractors must wear a mask in the
building and complete heath assessment form. |
Personal Protective Equipment: General Information:
·
Gloves: various
gloves protect against varying hazards; most commonly, medical grade Nitrile or
latex gloves are used to protect against pathogenic hazards.
·
Face shields
and/or Sneeze Guards: provide a physical barrier to others.
·
Face Mask – Cloth
and/or disposable: have been determined to be helpful in protecting others from
coughing, sneezing or spraying droplets when talking.
https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/diy-cloth-face-coverings.html
5. MANDATORY REQUIREMENTS
The following are mandatory
requirements from the State of Vermont. In each case, a staff member is listed
as being responsible for researching and accomplishing the goal.
Face Coverings: Employees must wear face coverings over their nose and mouth when in
the presence of others. In the case of retail cashiers, a translucent shield or
“sneeze guard” is acceptable in lieu of a mask.
How Have We Accomplished This? |
All who enter the building, including staff, must
wear a mask in the presence of others. Staff must wear a mask when
interacting with patrons on the porch or outside. |
Responsible Person |
Michelle Dufort |
Distancing
and Face Touching: All employees
must observe strict social distancing of 6 feet while on the job, unless noted,
and should refrain from touching their faces.
No congregation of employees is allowed. All
common areas, unless excepted below, such as break rooms and cafeterias, but
excluding restrooms, are closed.
How Have We Accomplished This? |
We do not have break rooms or a cafeteria. No
more than one staff member is allowed in the office/circulation room. No more
than one staff member is allowed to be shelving books or working in the book
sale room. |
Responsible Person |
Michelle Dufort |
Airflow and Occupancy: When working inside, open doors and windows to
promote air flow to the greatest extent possible and limit the number of people
occupying a single indoor space.
How Have We Accomplished This? |
The front door will be open weather permitting.
A fan is installed near the circulation desk to promote airflow. No more than one staff member at a time is allowed to work in a single room. |
Responsible Person |
Michelle Dufort |
Cleaning/Disinfecting: All common spaces and equipment, including
bathrooms, frequently touched surfaces and doors, tools and equipment, and
work-purpose vehicles must be cleaned and disinfected at the beginning, middle
and end of each shift and, when possible, prior to transfer from one person to
another. https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html
Supplies |
Disinfectants and Clorox wipes. |
Outside Vendor (if relevant) |
N/A |
Cleaning Schedule |
High touch surfaces cleaned and disinfected daily.
Bathrooms cleaned daily. Computer station/copier cleaned daily. |
Responsible Person |
Michelle Dufort |
Soap and Sanitizer: Employees must have easy and frequent access to
soap and water or hand sanitizer during the duration of their work, and
handwashing or hand sanitization is required frequently including before
entering, and leaving job sites.
How Have We Accomplished This? |
Staff have access to the restroom sink and hand
sanitizer. |
Responsible Person |
Michelle Dufort |
Patron
Masks: Libraries shall ask
patrons to wear face coverings any time they are interacting with others from
outside their household.
Update on New Work Safe Additions to the Stay
Home, Stay Safe Order: https://accd.vermont.gov/news/update-new-worksafe-additions-stay-home-stay-safe-order
How Have We Accomplished This? |
We have a supply of cloth masks to give patrons
who arrive without face coverings. We have signage requesting masks before
admittance to the library. |
Responsible Person |
Michelle Dufort |
Signage: Signs must be posted at all entrances clearly indicating (1) that no
one may enter if they have symptoms of respiratory illness, (2) building
occupancy limits, and (3) mask expectations (whether they are required or
suggested for patrons in the library). https://accd.vermont.gov/covid-19/business/restart/signage
How Have We Accomplished This? |
We have posted signs outside the library
building near the front entrance. We’ve also communicated these requirements
via our website, newsletter and on Facebook. |
Responsible Person |
Michelle Dufort |
Employee/Volunteer Screening: To the extent feasible, prior to the
commencement of each work shift, prescreening or survey, including temperature
checks, shall be required to verify each employee/volunteer has no symptoms of
COVID-19. Symptoms include;
Or at
least two of these symptoms:
·
Fever
(>100.0oF or subjective fever)
o
At the present time
non-contact thermometers are in short supply, however employers shall
immediately order, and use their best efforts to obtain, thermometers in order
to conduct routine temperature checks.
How Have We Accomplished This? |
Communication with staff and volunteers. |
Responsible Person |
Michelle Dufort |
Sick/Exposed Employees/Volunteers: Employees/Volunteers shall not report to, or be
allowed to remain at, work or job site if sick or symptomatic (with fever,
cough, and/or shortness of breath).
Non-symptomatic COVID-19 positive
workers/volunteers are not allowed on site and any worker(s)/volunteer(s) who
have contact with a worker/volunteer or any other person who is diagnosed with
COVID-19 are required to quarantine for 14 days.
How Have We Accomplished This? |
Training, health forms, signage and monitoring
by the health officer. |
Responsible Person |
Michelle Dufort |
6. EMPLOYEE/VOLUNTEER TRAINING
Training: All employees/volunteers, including those already working, must have
completed the COVID-19 training. VOSHA
has provided a Power Point to assist with this endeavor. https://labor.vermont.gov/document/protecting-safety-and-health-workers-vosha
This person will either train, or arrange for training, in
the required elements of the VOSHA COVID-19 requirements. Training will be
provided at no cost to the employee and during working hours.
We have used the VOSHA training |
Yes. Records for library staff are filed at the
library. Board members records are filed at the Town Hall. |
OR |
|
We opted for a different training that meets or
exceeds VOSHA’s |
|
If so, please describe |
|
|
|
Responsible Person |
Michelle Dufort |
Documentation: Documentation must include the name of the employee/volunteer, date of training, summary of training, and the name of the trainer/s. We maintain our training records for at least (3) years or for the duration of the employment/volunteering, whichever is longer. Training records required by the VOSHA standard are made available to employees/volunteers, employee representatives, or to VOSHA representatives for examination and copying.
7.
PHASED
REOPENING DETAILS
The library board of trustees, working with the library director, the Town(s) supporting the library (if applicable), and other stakeholders have developed a series of reopening phases. Those phases are detailed below, including information about the conditions required for each phase to start, the services offered at each stage, and any other pertinent details.
The library notes that progress through these phases may need to be fluid,
depending on conditions in Vermont and any future recommendations or requirements
from the Governor, ACCD, CDC, and \other authorities.
Communication Plan: The library will use the following methods to communicate to the public and stakeholders which phase the library is currently operating under (select applicable methods):
·
Email
How Have We Accomplished
This? |
Yes, via email newsletter. |
Responsible Person |
Michelle Dufort |
·
·
Webpage Updates
How Have We Accomplished
This? |
Yes, via information and link on our website. |
Responsible Person |
Yes. |
·
Facebook
How Have We Accomplished This? |
Yes,via Facebook post. |
Responsible Person |
Michelle Dufort |
·
Front Porch Forum
How Have We Accomplished This? |
N/A |
Responsible Person |
|
·
Paid
Advertisements/Announcements
How Have We Accomplished
This? |
N/A |
Responsible Person |
|
·
Community Boards
How Have We Accomplished This? |
N/A |
Responsible Person |
|
·
Radio/TV Spots
How Have We Accomplished This? |
N/A |
Responsible Person |
|
·
Other Methods
How Have We Accomplished This? |
N/A |
Responsible Person |
|
Grafton Public Library
Phased Reopening Plan
Draft—Last update April 26, 2021
Purpose: This
document is meant to help guide library service operations during the COVID-19
health crisis. It details levels of operation at different phases, as well as provisions
on what is needed to provide each of those service levels. This document that
will be adapted as needed in accordance with current recommendations and state
orders. All library operations must adhere to the orders put forth by the
Governor of Vermont.
Phase Zero--Total
Building Closure.
On-line/email, phone and mail services only. No book returns.
This phase will be implemented under the following circumstances: in the event that the library director is not available to work at the library and there are no available substitutes, a local outbreak necessitates a community lock-down, conditions in the state of Vermont require lock-down measures, or the nature of Covid-19 changes in such a way to make operation of the library of any sort other than those described above unsafe.
Phase One – Curbside
Pickup Service Only
This phase will be implemented under the following circumstances: in the event the library director is not available to work at the library but there is a substitute available for curbside service, if Governor Scott orders the closing of libraries but allows curbside service to continue or if local conditions change and the library board determines a return to curbside service alone is necessary for health and safety.
See the curbside pickup plan for details. Library director/staff work alone in the library Mon.-Sat. during regular hours of operation. During this time, regular hours do not include any evening hours. Assistant librarian, Angel Squires works at home.
Phase Two – Library Opens
to Patrons, Limited Service
This phase will be implemented under the following conditions: Governor Scott allows for opening of libraries and library leadership determine it is appropriate to open the library for limited in-person service. In the event the library director is not available to work at the library, the board has the option of reverting to phase zero or phase one.
Library director Michelle Dufort works alone at the circulation desk during regular hours. The library remains closed on Tuesday evenings. Library assistant continues to work at home.
STAFF (includes volunteers)
Staff follow State of Vermont Executive Department *Addendum 11 to the Work Smart & Stay Safe order requirements, and Grafton Public Library guidelines:
1. Complete VOSHA training and have
certificate on file at the library.
2. Complete the temperature check and
health checklist at the beginning of each shift.
3. Stay at least six feet from others
and remain behind the plexiglass shield as much as possible.
4. Wear a mask when in the presence of
others.
5. Wash hands frequently.
6. Do not touch face.
7. At the beginning and end of each
shift, wipe down circulation desk, door handles, workstation, bathroom, copier
and computer station with Clorox wipes.
8. No coffee station use.
VOLUNTEERS
On the days when the library is not open to the public by appointment, one volunteer may work shelving books in the adult fiction room, non-fiction room or the children’s room. The volunteer may also work upstairs in the book sale room. During this time, the library director will work at the circulation desk in a separate room.
SIGNAGE
Post state required signage.
HOURS
Curbside service: Mon., Tues. Wed. (10-1 & 2-5), Th/Fri (2-5), Sat. (9-12)
Library open by appointment: Mon. (10-1 & 2-5), Fri (2-5), Sat. (9-12)
RETURNS
Book drop emptied at opening, with the returned materials placed on tables in the upstairs meeting room.
Label materials with date.
After 72 hours, check materials in and shelve.
Staff wash hands after handling the book drop and shelving.
MEETING ROOM UPSTAIRS
Used for book disinfecting and furniture storage.
PROGRAMS/NON-LIBRARY MEETINGS
·
No meetings
inside the building.
·
Programs will be
virtual, with the exception of allowed programs outdoors.
·
No onsite
programming inside the library.
·
Programs are
allowed on the library lawn following established guidelines.
o
See building and
grounds policy and request for use form for use of the library lawn by
non-library groups.
SERVICES
·
Curbside service
o
continues for those who would prefer not to
enter the library.
·
Library building
open by appointment on the days listed in HOURS section.
The following services are available when the
building is open.
o
Book sale room
re-opens to one person or family group at a time.
o
Computers: One
person or family group at a time in the computer room. Use is limited to 15
minutes. Reservations taken over the phone first come first serve for that day.
Staff disinfect computer area after each use. Hand sanitizer provided at
computer station. Patrons may use their own computers and devices in-library.
o
Bathroom
available to the public. Staff disinfect bathroom after each use.
SAFETY MEASURES
Engineering safety
measures:
·
Plexiglass shield
installed at checkout desk.
·
Hand sanitizing
station and masks available at the door. Gloves provided, but not required.
·
No toys available
in children’s area—board books available upon request.
·
Browse and
checkout materials only. Returns must be dropped off outside in drop box.
·
Coffee station
not available.
Administrative safety
measures:
·
Patrons make an
appointment to access the library via phone or email. Drop-ins are allowed
access to the library if no one is inside but staff and there are no
appointments scheduled.
·
One family group
(up to 4 people) or one person at a time in the library other than staff.
·
Overflow to wait
outside the building, respecting social distancing requirements.
·
Limit library
visit to 15 minutes. A timer located at the desk will be set upon entry.
·
Patrons required to
wear masks or face coverings in the building, unless under the age of 2. Cloth
masks made available to any patron who requires one. Masks are not returned to
the library.
·
Patrons to follow
health regulations on signs—no admittance to anyone with posted symptoms.
·
No un-accompanied
minors under age 8.
Phase Three—Partial Re-Opening
This phase will be implemented under the following conditions: Governor Scott allows for opening of libraries and library leadership determine it is appropriate to open the library further. In the event the library director is not available to work at the library, the board has the option of reverting to an earlier phase.
Library director Michelle Dufort works alone at the
circulation desk during regular hours. The library remains closed on Tuesday
evenings. Library assistant continues to work at home.
STAFF (includes volunteers)
Staff follow State of Vermont Executive Department Vermont
Forward Plan Vermont
Forward Plan, and Grafton Public Library guidelines:
1. Stay at least six feet from others
and remain behind the plexiglass shield as much as
possible.
2. Wear a mask when in the presence of
others.
3. Wash hands frequently.
4. Do not touch face.
5. At the beginning and end of each
shift, wipe down circulation desk, door handles, workstation, bathroom, copier
and computer station with Clorox wipes.
6. No coffee station
use.
VOLUNTEERS
On the days when the library is not open to the public by
appointment, one volunteer may work shelving books in the adult fiction room,
non-fiction room or the children’s room. The volunteer may also work upstairs
in the book sale room. During this time, the library
director will work at the circulation desk in a separate room.
SIGNAGE
Post state required signage.
HOURS
Curbside service: Tues. Wed. (10-1 & 2-5
Library open: Mon.
(10-1 & 2-4), Thurs. (2-5) Fri (2-5), Sat. (9-12)
PROGRAMS/NON-LIBRARY MEETINGS
·
No outside groups
may meet inside the building.
·
Programs will be
virtual, with the exception of allowed programs outdoors.
·
No onsite
programming inside the library.
·
Programs are allowed on the library lawn following established
guidelines.
o
See building and
grounds policy and request for use form for use of the library lawn by
non-library groups.
SERVICES
·
Curbside service
o
continues for those
who would prefer not to enter the library.
·
Library building
open on the days listed in HOURS section, following the Vermont Forward
occupancy guidelines. Vermont Forward Plan
The following services are available when the
building is open.
o
Book sale room is open—physical distancing is required.
o
Computers: Public
computer is available. Physical distancing is required. Patrons may use their
own computers and devices in-library.
o
Bathroom
available to the public. Staff disinfect bathroom daily.
SAFETY MEASURES
Engineering safety
measures:
·
Plexiglass shield installed at checkout desk.
·
Hand sanitizing
station and masks available at the door.
·
Coffee station
not available.
Administrative safety
measures:
·
Patrons required to
wear masks or face coverings in the building, unless under the age of 2. Cloth masks made available to any patron who requires
one. Masks are not returned to the library.
·
Patrons are
required to practice physical distancing from anyone not in the same household.
·
Patrons to follow
health regulations on signs—no admittance to anyone with posted symptoms.
·
No
un-accompanied minors under age 8.
Phase Four—Full Re-Opening
This phase will be implemented
under the following conditions: Governor Scott allows for full re-opening in
Vermont and the threat of Covid-19 spread in our community is unlikely.
.